Setting up reference information

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Preparing the NSI system for work and creating conditions for its functioning are associated with the execution of many operations in different directions.

Setting up reference information

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To configure NSI, you need to perform the following steps:

form a group of specialists in normative and reference information;

assess the capabilities azerbaijan email list of full-time employees and whether there is a need to contact outside experts;

conduct an analysis of the primary nomenclature;

identify relevant positions in reference books that need to be accessed regularly, remove everything that the company can do without;

determine stock levels in warehouses, items in purchasing plans, recent entries in the system - all of this relates to current items;

obtain a final description of positions for normalization;

examine the internal business processes of the organization, what regulations, instructions, and system restrictions are used;

determine whether the existing system will be used to work with NSI or whether additional mechanisms need to be connected;

identify tasks that need to be solved for the current operation of the enterprise;

describe the methodology for working with a single reference book, form a classifier and a hierarchical structure of reference books;

normalize positions: this stage presents the greatest difficulties. First, it is necessary to identify all duplicate positions in the system, for which the repeated records are sequentially studied, compared and combined into one relevant object.

Ultimately, it is necessary to ensure that all current items in the directory correspond to the accepted methodology for maintaining the classifier, pre-configured templates. Then the structure of the directory is formed, which can include only product items or also master items, reference items, names without information about the manufacturer;

start optimizing the directory taking into account market standards, specify GOSTs, codes, classifiers necessary for the implementation of the enterprise's activities and the conclusion of agreements. The content of the positions is normalized based on general requirements that facilitate work with counterparties. When filling the directory, it is important to present the characteristics of the goods in accordance with market requirements, and in the absence of an approved standard, adhere to traditional designations.

The result of the work performed is an optimized database of normative and reference information, where all positions are unique and described uniformly. The ready-made NSI system is open for free use by personnel and makes it possible to establish cooperation with customers and suppliers.

After eliminating all the shortcomings, it is necessary to maintain the system of normative and reference information in an up-to-date state, adjust it depending on external and internal conditions, and legal requirements. Periodic updating of the NSI is the key to the successful operation of the enterprise.