How to Take Effective Notes on Zoom

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Taking notes isn't about jotting down every single word spoken during a call. Imagine having to go through pages and pages of an hour-long meeting. The idea is to identify and highlight action items that you need to work on later.

In this case, AI is your ally. But taking active notes will also ensure that you are well informed. Jot down and reinforce points you need to clarify at the end of the call. Or simply jot down issues you need to discuss further with your team. Let’s see how to do it right.

Fun fact: Do you know Zoom fatigue? It explains the exhaustion caused by long video calls. One of its main causes is the excessive need to maintain close eye contact .

Before the meeting
As a young Scout, you probably heard "Be prepared" often . Taking meeting notes will keep you coming back to the same motto.

Here are some tips to help you prepare before the meeting:

Start by carefully reviewing the meeting agenda or invitation to understand the main topics and australia school email list goals. If there isn't one, ask the organizer the purpose of the meeting.
Prepare your note-taking app . If you use a digital tool, test it in advance to avoid problems during the meeting.
Make a simple template before the meeting with sections like “Agenda Items,” “Key Points,” “Actions,” and “Questions.” This will help you quickly take notes during the call.
Next, check your settings . Make sure your computer is charged, the Internet is stable, and you're in a quiet, well-lit place. Close browser tabs and additional applications to avoid distractions.
If the meeting is supposed to be about a specific document or material, review it before the call. Download or print any reports, presentations, or other resources you'll need to better contextualize the meeting.
Decide what you want to get out of the meeting. It could be project updates or future plans, but having a clear goal will help you take the right notes.
Finally, prepare the questions you want to ask or the topics you want to be covered.
During the meeting
The effectiveness of note-taking during the meeting depends a lot on the type of strategy you choose. Some of the most popular ones are: The Cornell Method – despite most people’s intention to hold action meetings, they are unable to do so. The reason? Action items are often scattered and lack visibility because current communication channels are split between email (42%) and instant messaging (41%)

ClickUp makes it easy to transition from discussion to action as the all-in-one app for work. Bring your meetings, notes, and tasks together in one unified platform to increase meeting productivity.