However, memo purposes stretch far and wide.
Posted: Sun Jan 19, 2025 10:17 am
Parts of a Memo
What are those parts, you ask? Here’s what I include in just about every memo I write:
Heading: This section specifies who the memo is to (your audience) and from (you or your department), and it includes the date and a subject to describe what it’s about.
Introduction: This is your opening paragraph that highlights the purpose of the memo and provides an overview on what the memo is about.
Background: Here, you want to provide clear, specific context around the problem you’re aiming to solve.
Recommendations: This is where you’ll list the specific tasks or milestones you plan to complete in order to address the problem you’ve identified.
Discussion: This is the meat of your memo sandwich — it’s where you’ll justify your recommendations with supporting details that map back to your problem statement.
Closing: This section creates space for a call to action australia whatsapp number database for your readers. What do you want them to do after reading your memo? State that here.
Necessary attachments: This is where you can include any supporting documents to back up your research and recommendations.
I’ll show you how I build out each of these elements in our how-to shortly. In the meantime, here's more on memos from the HubSpot marketing team:
When to Write a Memo
I default to writing a memo when I need to communicate new information in a way that's more formal than an email.
“Memos serve a variety of purposes, but generally speaking, they either pitch or propose something new, consolidate information into one place for the sake of alignment, or explain or clarify information about a project or program,” says Hesterberg.
You might write a memo in the following scenarios:
What are those parts, you ask? Here’s what I include in just about every memo I write:
Heading: This section specifies who the memo is to (your audience) and from (you or your department), and it includes the date and a subject to describe what it’s about.
Introduction: This is your opening paragraph that highlights the purpose of the memo and provides an overview on what the memo is about.
Background: Here, you want to provide clear, specific context around the problem you’re aiming to solve.
Recommendations: This is where you’ll list the specific tasks or milestones you plan to complete in order to address the problem you’ve identified.
Discussion: This is the meat of your memo sandwich — it’s where you’ll justify your recommendations with supporting details that map back to your problem statement.
Closing: This section creates space for a call to action australia whatsapp number database for your readers. What do you want them to do after reading your memo? State that here.
Necessary attachments: This is where you can include any supporting documents to back up your research and recommendations.
I’ll show you how I build out each of these elements in our how-to shortly. In the meantime, here's more on memos from the HubSpot marketing team:
When to Write a Memo
I default to writing a memo when I need to communicate new information in a way that's more formal than an email.
“Memos serve a variety of purposes, but generally speaking, they either pitch or propose something new, consolidate information into one place for the sake of alignment, or explain or clarify information about a project or program,” says Hesterberg.
You might write a memo in the following scenarios: