Page 1 of 1

Snooze and archive your messages

Posted: Sat Jan 25, 2025 10:01 am
by sakibkhan22197
You can select multiple stars to use by going to Settings > General > Stars. Then, when you star a message (by clicking on an email’s star symbol), each successive click will rotate through your list of stars.

For example, I categorize my important emails using one of five stars:

Yellow star: General catch-all indicator to mark a message as important.
Red bang: Urgent messages that need immediate attention.
Purple question: Emails with a direct question that I need to answer.
Blue info: Emails containing important information that I’ll need to reference multiple times.
Orange guillemet: Messages I need to forward to someone else.
All of these starred messages will appear under the “Starred” label (regardless of the star type), providing at-a-glance context for my important messages.

Both of these features help keep messages from cluttering up your Gmail inbox.

Snoozing emails will temporarily remove them from your inbox, They will then automatically reappear on a scheduled day and time of your choice. This helps you focus on high-priority messages while delaying less important ones that can be addressed later. And if you want to access your snoozed messages before they reappear, you can check under the “Snoozed” label

Archiving emails will remove them from your inbox without actually deleting them, allowing for a more organized workspace. It’s a great way to ensure a clean inbox while retaining easy access to important email. And if you want to review your archived messages, simply check under the “All Mail” label.

Turn on inbox categories
Gmail's inbox categories are designed to automatically organize dubai email list incoming messages into predefined inbox tabs, improving email organization and reducing clutter.

Gmail’s inbox categories include:

Primary: Gmail’s default email category, containing messages that don’t fit into the other categories.
Social: Messages from social media sites and services, such as LinkedIn, Instagram, X, and Facebook.
Promotions: Marketing communications, such as promotional offers, sales announcements, and advertisements.
Updates: Notifications, such as order and reservation confirmations, bills, receipts, and reminders.
Forums: Messages from online groups, discussion forums, and mailing lists.
If you don’t find this type of organization useful, you can disable some or all of the categories, except for “Primary”. Alternatively, you can create custom folders in Gmail to organize your emails in a way that works best for you.

Get Mailbird, the Best Email App for Windows

Closing thoughts…
The most important thing is to use what works for you. Review your daily email workflow and usage patterns. Then, use the organization tools and techniques that complement your processes—you won’t believe how you lived without them!

In upcoming articles, I’ll illustrate step-by-step instructions on how to set up the Gmail organization methods I discussed here, how to apply them in real-world situations, and share some tips and tricks to get the most out of them.