Review the document
Posted: Mon Jan 20, 2025 5:52 am
Once you've completed the draft, share the documentation with other engineers to gather feedback and identify areas for improvement. If possible, ask a subject matter expert to review it to ensure the technical details are correct.
If you use ClickUp Docs, you can collaborate with your team members or SMBs on the same document in real time. Collaborators can share their input by commenting on the document or mentioning you directly to draw your attention to something specific.
6. Maintain and update
Finally, remember that your engineering document should often be a living document. As technology and processes evolve, you should proactively update the documentation to reflect those changes.
For example, let's say you're maintaining a technical manual for an app, and a new feature allows users to controlling directors email lists automate reporting. Now, you need to add a section on how to use this feature, including step-by-step instructions, screenshots, and troubleshooting tips.
Establish periodic evaluations (e.g. quarterly or semi-annually) to update documentation from time to time.
Secure your software documentation
When so much effort is put into creating documentation, it is essential to protect that data from threat actors. Here are some ways to instill security while creating software documentation:
1. Access control
Implement role-based access control so that only authorized users can access data. You can fine-tune who can view or modify data based on role and experience. For example, software developers can access source code analysis, but the sales team can only view release notes and deployment instructions. For sensitive documents, consider using multi-factor authentication.
2. Version control
One of the best ways to track changes is to use version control systems. These systems prevent accidental deletion or modification of data and allow for activity logging. With the Page History and Activity View features, it's easy to audit and log access in ClickUp Docs.
3. Secure collaboration tool
When you use a secure software documentation tool with ClickUp, you reduce your attack surface and the likelihood of data leaks. Platforms like ClickUp are designed to help you work smarter while protecting sensitive data from threats. You should also regularly review who has access to databases and update access controls.
If you use ClickUp Docs, you can collaborate with your team members or SMBs on the same document in real time. Collaborators can share their input by commenting on the document or mentioning you directly to draw your attention to something specific.
6. Maintain and update
Finally, remember that your engineering document should often be a living document. As technology and processes evolve, you should proactively update the documentation to reflect those changes.
For example, let's say you're maintaining a technical manual for an app, and a new feature allows users to controlling directors email lists automate reporting. Now, you need to add a section on how to use this feature, including step-by-step instructions, screenshots, and troubleshooting tips.
Establish periodic evaluations (e.g. quarterly or semi-annually) to update documentation from time to time.
Secure your software documentation
When so much effort is put into creating documentation, it is essential to protect that data from threat actors. Here are some ways to instill security while creating software documentation:
1. Access control
Implement role-based access control so that only authorized users can access data. You can fine-tune who can view or modify data based on role and experience. For example, software developers can access source code analysis, but the sales team can only view release notes and deployment instructions. For sensitive documents, consider using multi-factor authentication.
2. Version control
One of the best ways to track changes is to use version control systems. These systems prevent accidental deletion or modification of data and allow for activity logging. With the Page History and Activity View features, it's easy to audit and log access in ClickUp Docs.
3. Secure collaboration tool
When you use a secure software documentation tool with ClickUp, you reduce your attack surface and the likelihood of data leaks. Platforms like ClickUp are designed to help you work smarter while protecting sensitive data from threats. You should also regularly review who has access to databases and update access controls.